How does daily billing work?

Users cost 15 EUR per month. All persons listed under 'Active Persons' are counted as users. If persons are added or deactivated in the middle of the month, MOCO calculates proportionally on a daily basis. For this reason, the number of users or the amount on the invoice may be odd.

Are the costs dependent on user roles?

The costs are independent of the functions used. Access rights can be reduced or expanded at any time.

Cost control for freelancers / externals?

Users can be deactivated at any time. For example, freelancers can be activated only during working hours and MOCO will only calculate this activated time.

How does support work at MOCO?

MOCO is a Software-as-a-Service (SaaS) with > 40'000 users without a contract. As a product team, we personally take care of all your concerns. This has proven itself for the following reasons: Ensuring the best possible service quality. Problems and suggestions come directly to us (further development closely based on general needs). The subscription costs can be kept low for everyone. All users can contact us via the in-app service at the bottom right in MOCO. We respond promptly. Tip: Describe the request well and send a screenshot – this is the most efficient way to clarify a question for both sides!

Is there an online demo?

Yes. You can test MOCO for 30 days free of charge. The demo account can be converted into a paid account at any time.

Are training sessions possible?

Yes. On request, MOCO offers individual online sessions.

Where can I find a kind of "manual"?

On the website under » Features all areas and topics are illustrated and described.

Do you also have videos?

On our » Vimeo video portal you will find tutorials on various topics (regularly updated).

Can I also subscribe without a credit card?

Yes, MOCO can also be subscribed via SEPA direct debit. The option is only available in EURO countries. Attention: In case of withdrawal, penalty fees are incurred, which we pass on.

Do I have access to backups?

Backups are created twice a day. However, access to the backup is only possible with a Private Cloud (booking of your own server instance). Each account can regularly use the export options and if very important data has been deleted by a user by mistake, we can restore an earlier state from the backups on request. » More information on security & operation

Will I be informed about further development (included in the subscription)?

In the app, always click on the bell in the top right corner when it turns red! In addition, we send an overview of the latest updates to the account holder 4 times a year.

Can I manage two companies within one account?

If the companies are legally separate or if you need a separate invoice number range and separate reports, it is recommended to create one account per company. If persons are registered with the same e-mail address, they can simply switch between the accounts at the top right (globe symbol) .

Where can I access my subscription invoices?

All invoices are available for download in the settings under 'Subscription'. If you also provide an e-mail address for the invoice address, MOCO will automatically send the invoice to this e-mail address as well.

MOCO Features as a List

You will find a straightforward list here. Looking for the illustrated online manual including keyword search?

Project Management

Projects: Client & Internal
Custom Fields
Different Billing types: time & materials, fixed price, retainer
Filter by project manager or labels
Budget control (delivered and invoiced)
View billable items across all projects
Automatic or manual project numbering
Define standard services and standard hourly rates
Setting for Billing in day rates
Hourly rate by service, item, or a standard rate (can be set as default)
Customisable Timesheet
Mark or categorise projects with labels
Assign individual employees or teams to a project
Budgeting for projects, staff, and services'
Third-party costs, Personal expenses, travel costs, etc. (in MOCO Additional services)
Budget Additional services
Catalogue for Additional services
Manage Additional services centrally
Transfer Additional services from Quotes into the project
Report: hours, activity, budget, profitability, & more
Share project report
Notes and file upload
Smart Filters
Various exports
Financial planning
Link external project
Project groups for sub-projects & partial projects
Customisable project list with selectable columns, sorting, etc.

Clients, Suppliers, Companies

Excel import for companies
Custom Fields
Categorise or mark with labels
Notes, files, history
Assign and overview of contacts
Automatic or manual client numbering
Client: definable alternative payment terms (footer text, early payment discount, etc.)
Client: alternative price list
Client: selectable document language (Invoices, Quotes, email sending)
Client: overview of all Invoices
Client: overview of all sales activities (leads and Quotes)
Client: customisable Timesheet
Client: report
Supplier: report
Export

Contacts

Data import for contacts
Custom Fields
No company needed as a "container"
Group and mark
Comments/notes including attachments (history)
Can be assigned to companies (optional)
Personalise
Access on the go
Excel export for newsletters, mail merges, etc.
Phone system/softphone
Birthdays
Exports

Staff Management

Can be grouped into teams
Custom Fields
File upload
Roles or individual access rights per user
Internal hourly rate (for profitability calculations)
Document working from home
Time tracking report, billability
Customisable Timesheet
Report: billability, activities
Store target hours individually (especially for part-time)
Target-Actual report
Time account for individual corrections
Annual overtime carry-over
Switch user
Comment area/history for each person
iOS and Android app with personal features
Various exports
Personal expenses capture on web & mobile app

Absences

Holiday, public holidays, sickness, and other absences'
Display of sickness remains restricted to certain people (GDPR)
Central overview of absences for all users
Employees manage absences yes/no
Holiday allowance
Annual leave carry-over
Holiday requests
Submit holiday requests via smartphone
Custom fields for holiday requests

Settings

Profile settings for your own data, language, notifications, and working hours
Account settings: e.g. account owner, currencies, accounts, Custom Fields, number ranges, email sending
Predefine standards for services: services, Additional services, hourly rates, internal hourly rates, catalogue
Layout: formatting, font, letterhead, info fields, labels
Various settings for the available areas
Activate the accounting area + settings
Various extensions can be enabled
Non-standard financial year
Security settings: 2FA, SSO
Access to the change log/audit log
Access to deleted documents

Personal Profile

Set UI language: German / English / French / Italian / Spanish
Upload profile picture
POersonal data, password management
Set notification options
Overview of assigned projects
Holiday/annual leave overview
Target-Actual comparison
Total time tracking report
Personal API key
Personal export of planning for an external calendar
Personal mobile app for time tracking, Target-Actual, and messages
Record and submit Personal expenses

General/Cross-Functional

Search across the entire account (magnifying glass or Shift + 7)
Use @Name to notify an employee via the notes area
Use "{" to display variables including preview and insert them
Shortcuts / keyboard shortcuts
Labels for categorising or marking in almost all areas
Non-standard financial year
Various data import options
Change log
Download deleted documents

KI

Time Tracking and comments by Voice Input
MCP

To-Dos

Create and assign to-dos for projects, clients, etc.
Capture personal to-dos
Capture and tick off to-dos via the mobile app

Integrations & API

API interface & API key
API mapping via Custom Fields
Webhooks
Two-factor authentication (2FA) via authenticator app, with additional options such as Touch ID, Yubikey, Face ID, etc.
Connect tools via Zapier or Make
Integrate task management and collaboration tools, e.g. Clickup, Trello, Asana, etc.
Quick access time tracking, "widget"
Automatic check-in for working time tracking via button, RFID, Wi-Fi, location
Connect FRITZ!Box phone system
Browser calling via clinq (sipgate)
Connect 3CX VoIP softphone/phone system directly
Auto-fill company data from Google
Many more integrations

Accounting

Pre-assign accounts for outgoing Invoices and incoming Invoices
Payment matching via Camt
Direct bank connection
Payment orders for incoming Invoices
Control debtor and creditor numbers
Control expense and revenue accounts
Control tax codes
Direct transfer to DATEV Unternehmen online (invoice data & receipts)
Cost centres for DATEV Unternehmen online (KOST1 and KOST2). Incoming and outgoing Invoices
Accounting export in DATEV format
Accounting export (neutral)
Accounting export (BMD)
Accounting export (Abacus)
Accounting export (Banana)
Custom extension of the neutral export via Custom Fields
Zapier trigger for automatic transfer of postings

Quotes

Create Quotes
Quote templates
Use Invoices as a Quote template
Predefine and insert items and sections
Add Quote/Invoice to the service catalogue
Bill a Quote
Edit, copy, move, delete Quotes
Variables for standard text
Images in Quotes
Item groups (unit prices are not shown)
Cost calculation
Live info when editing in parallel
Attachments
Quote status: sent, confirmed, etc.
Notes
Direct email sending (via MOCO, your own domain, SMTP)
When sending an email or changing status, the details are saved as a comment under "Notes"
Online Quote confirmation
Delivery note
Order confirmation
Excel export for Quotes
Show net amount only
Quotes with a price range or without a final total
Change log

Leads

Generate new business from existing clients
Capture leads
Collaborate and hand over
Define lead stages/probabilities individually
Smart Filter
Follow-up reminders
Email CC/BCC and capture automatically
Customise leads with labels and Custom Fields
Comments, file upload, history
Leads & capacity planning
Revenue forecast from leads
Create project(s) directly from a lead
Bill a Quote without a project
Report on ongoing and completed leads
Report on sales activities
Overview and analysis of closed leads
Exports

Time Tracking

Project time tracking
Working time tracking
Time entry in various formats
Time tracking on the go via smartphone (iOS, Android)
Time tracking via voice input (KI)
Split a time entry (example: meeting)
Use tags and IDs (with auto-complete)
Stopwatch
Running stopwatch is shown in the browser tab
Differentiate billable and non-billable hours
Show remaining available hours in time tracking
Timesheet global, filterable & sortable
Timesheet by client, project, person (PDF, Excel, CSV)'
Review, correct, and reallocate time entries
Target/Actual overview and analysis
Time tracking for another person
Round time entries to 15 or 5 minutes
Adjust time tracking for Billing (second level)
Various time formats available
Time tracking on planned projects
Time tracking on favourites
Time tracking on calendar appointments
Quick access time tracking (browser widget)
Lock time tracking for a single project
Lock time tracking (period lock)
Request temporary approval
Services from Quotes can be transferred into time tracking
Predefine and automate working time tracking
Working time tracking with free iOS and Android app
Working time tracking via button, NFC, terminal, etc.
Top up working time with project time
Document working from home
Working time report per person
Working time overall report across all people
Check legal requirements or rules
Exports

Billing / Invoices

Individual automatic or manual Invoice numbering
Overview page that highlights where action is needed
Overview of all Invoices, filterable
Overview of Invoices issued in a month, including total
Invoice formats: PDF, print, XRechnung, ZUGFeRD
Time & materials Invoice (including Timesheet) with various layout options
Setting for Billing in day rates
Interim/advance and final Invoice
Consolidated Invoice (across projects)
Create Invoice from Quote
Create Invoice individually
Create Invoice without a project
Bulk creation of Invoices from items
Bulk creation of final Invoices from drafts
Copy Invoice across contexts
Move/assign Invoice
Early payment discount, overall discount/surcharge, or item-level discount/surcharge
Individual surcharge or deduction
Discount on total amount
Subtotal and intermediate subtotal
Attachments (receipts, Timesheet, custom)
Email sending, bulk sending
Delivery note
Maintain debtor list
Record payments against the Invoice
Part payments
Automatic overdue notice (info email optional)
Payment reminders, reminder levels
Debt collection service
Cancellation
Custom Fields
Overwritable standard text (salutation/footer text)
Variables for standard text
Export Invoices as Excel
Bulk download Invoices
Notes & communication on the Invoice
Track history of email sending and status changes
Change log
QR Invoices and eBill for Switzerland
E-invoice formats, XRechnung
Mark multiple Invoices as paid
Service catalogue
Prepare for accounting & export
No longer editable after accounting export
Debtors, categories, revenue accounts, and cost centres
Approval process