Exports & Accounting

An export option for invoice data and receipts is standard in every account. By enabling the accounting option in the settings, you can create a targeted accounting export in an additional submenu (see next chapter).

Invoice Data (Excel) and Receipts (PDFs)

MOCO offers filtered incoming invoices as Excel exports and a batch download of receipts at the top right. Access the filter in the inbox with the keyboard shortcut "F" – or click the icon at the top right.

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Once invoices in the inbox are processed, move them to "Archive." Typically, you use the export option under "Archive" (see illustration).

Further exports on expenditures – e.g., budgets

MOCO bridges the gap to accounting with its accounting section. Incoming invoices can be pre-accounted and sent to the accounting department. This not only allows for synchronized management of accounting & MOCO but also reduces effort and costs in accounting.
▶️ Tobias from MOCO introduces the activatable accounting in this video

Activation & Setup

Prepare and Export Incoming Invoices

Full Control Over Which Expenditures Have Not Yet Been Exported to Accounting

Under "Accounting," all expenditures that have not yet been exported to accounting are always listed – whether they are still incoming or already archived (= completed).

If you select the checkbox "Archive expenditures afterwards" during export, MOCO automatically moves any incoming invoices still in the incoming section to "Archive."

Exported expenditures are automatically locked – but you have the following options for corrections

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Filter and Edit in the List

• "Creditor" refers to the creditor account. Creditors can also be managed additionally in the "Accounts" tab (2).
  » More about creditors 
• Under "Expense", the standard expense account is displayed. Specific expense accounts can be predefined via expenditure categories and assigned to expenditure items as needed.
  » More about expense accounts

The transmission to accounting/tax consulting is carried out manually or automatically, depending on the chosen accounting option.

Manual

Automatic Transfer

Invoice data, including receipts, is directly transferred to DATEV Unternehmen online during the export process with a click. After provisioning, the tax consultant can retrieve and further process the data as booking suggestions.

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Incoming invoice receipts with payment methods such as credit card, PayPal, cash, or direct debit are transmitted to DUO with the status paid. This prevents accidental creation of a payment order in DUO.

Assistance with error messages

Expenditures exported for accounting are locked to ensure synchronization with the accounting records. 

Undo Entire Export

Edit or Delete Individual Expenditures Retrospectively

Supplier or Category can be adjusted at any time on the saved view of the expenditures (indicated by blue text hints).

Minimal discrepancies in the amount can be ignored since MOCO, as a business management tool, does not need to match the accounting records to the cent. For example, if an employee has entered an incorrect tax rate on a personal expenses receipt.
In such cases, make the corrections in the accounting records and record a note under the invoice in MOCO for traceability.

If you wish to adjust an expenditure retrospectively, you can do so as follows:
On the expenditure, select "Edit" (see illustration) to choose whether an adjustment should be made in parallel with the accounting or whether the expenditure should be released and re-exported (or deleted). After saving changes, these will be recorded in the change log, and a note will be created indicating who released and modified the expenditure.

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Notes for Re-export

If expenditures are to be exported after editing but NOT transferred: Uncheck the checkbox for DUO transmission in the export dialog:
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