-------
MOCO + Abacus
Transfer invoicing data, documents, debtors, and creditors to Abacus
Option 1: Abacus-specific Export
MOCO provides a standard export specifically for Abacus (free of charge), developed and tested with MOCO clients in practice.
(English image not yet available)What the Abacus export includes
Invoicing data and documents
With the Abacus export, you can export invoicing data and documents as a zip file, which you can use directly for import into Abacus.
With the Abacus export, you can export invoicing data and documents as a zip file, which you can use directly for import into Abacus.
Identification & automatic creation of debtors in Abacus
New clients are automatically created in Abacus during the next import of related outgoing invoices.
New clients are automatically created in Abacus during the next import of related outgoing invoices.
Identification & automatic creation of suppliers in Abacus
New suppliers are automatically created during the next import of related expenditures in Abacus.
New suppliers are automatically created during the next import of related expenditures in Abacus.
How to set up the export for your company
1. Activate the option
In the settings under "Accounting" > "General", select the option "Abacus (XML+Documents)". This will later provide you with the new menu item "Accounting" for export under "Invoicing" or "Expenditures".
2. Enter tax codes
On the settings page, record the accounts and tax codes (Abacus tax code) provided by your trustee.
3. Prepare client data (debtors) in MOCO
For identification, the client number is crucial for Abacus instead of the debtor number.
a) When starting with MOCO, import the numbers directly from Abacus using the client number column via client import.
b) If you are already a client, you can temporarily set the numbering to manual and adjust the number for clients via "Edit". If you have many clients, we can support you for free: Export the client list in MOCO, update the client number in the Excel file, delete all columns except client ID and client number, and contact us via the Import Service.
Then adjust the automatic numbering (> Number ranges) in the settings so that MOCO automatically assigns the next number for new clients. New clients will be automatically created in Abacus during the next import.
a) When starting with MOCO, import the numbers directly from Abacus using the client number column via client import.
b) If you are already a client, you can temporarily set the numbering to manual and adjust the number for clients via "Edit". If you have many clients, we can support you for free: Export the client list in MOCO, update the client number in the Excel file, delete all columns except client ID and client number, and contact us via the Import Service.
Then adjust the automatic numbering (> Number ranges) in the settings so that MOCO automatically assigns the next number for new clients. New clients will be automatically created in Abacus during the next import.
4. Prepare supplier data (creditors) in MOCO
Identification is done via the creditor number: Unlike clients, suppliers in MOCO do not yet have a numbering system. MOCO therefore uses the creditor number, which can be set individually as usual when accounting is activated.
Note on expenditures: The Abacus export is currently designed for expenditures in CHF. Foreign currencies are delivered, but no exchange rate is provided.
5. Test the export
Under "Invoicing" > "Accounting"
Create an invoice in MOCO (e.g., a test invoice under client invoicing) and select it for export (> How the accounting area works). Download the export and import the zip file (XML + PDF documents) into Abacus.
If everything works perfectly – wonderful! If not, proceed as described in the following section.
Create an invoice in MOCO (e.g., a test invoice under client invoicing) and select it for export (> How the accounting area works). Download the export and import the zip file (XML + PDF documents) into Abacus.
If everything works perfectly – wonderful! If not, proceed as described in the following section.
The import doesn't work?
In this case, send us the error log from Abacus via the Data Import Service (follow steps 1-3). Depending on the case, we can alternatively offer a custom setup (for a fee).
- Accounting settings
- Accounting export outgoing invoices
- Accounting export incoming invoices/expenditures
Option 2: Using Abacus deepbox
1. Activate the "Neutral" accounting export
2. Collect all documents in MOCO (for financial planning and project allocation)
3. Create exports regularly
4. Upload the exported documents directly to the deepbox
This allows financial planning and project allocation (re-invoicing, controlling) to be carried out in MOCO, ensuring clarity on which documents are already in the accounting system.
The preparatory accounting (maintenance of tax codes, debtors, creditors, etc.) can be neglected as this is completely handled by deepbox.
2. Collect all documents in MOCO (for financial planning and project allocation)
3. Create exports regularly
4. Upload the exported documents directly to the deepbox
This allows financial planning and project allocation (re-invoicing, controlling) to be carried out in MOCO, ensuring clarity on which documents are already in the accounting system.
The preparatory accounting (maintenance of tax codes, debtors, creditors, etc.) can be neglected as this is completely handled by deepbox.
