How does daily billing work?

Users cost 15 EUR per month. All persons listed under 'Active Persons' are counted as users. If persons are added or deactivated in the middle of the month, MOCO calculates proportionally on a daily basis. For this reason, the number of users or the amount on the invoice may be odd.

Are the costs dependent on user roles?

The costs are independent of the functions used. Access rights can be reduced or expanded at any time.

Cost control for freelancers / externals?

Users can be deactivated at any time. For example, freelancers can be activated only during working hours and MOCO will only calculate this activated time.

How does support work at MOCO?

MOCO is a Software-as-a-Service (SaaS) with > 40'000 users without a contract. As a product team, we personally take care of all your concerns. This has proven itself for the following reasons: Ensuring the best possible service quality. Problems and suggestions come directly to us (further development closely based on general needs). The subscription costs can be kept low for everyone. All users can contact us via the in-app service at the bottom right in MOCO. We respond promptly. Tip: Describe the request well and send a screenshot – this is the most efficient way to clarify a question for both sides!

Is there an online demo?

Yes. You can test MOCO for 30 days free of charge. The demo account can be converted into a paid account at any time.

Are training sessions possible?

Yes. On request, MOCO offers individual online sessions.

Where can I find a kind of "manual"?

On the website under » Features all areas and topics are illustrated and described.

Do you also have videos?

On our » Vimeo video portal you will find tutorials on various topics (regularly updated).

Can I also subscribe without a credit card?

Yes, MOCO can also be subscribed via SEPA direct debit. The option is only available in EURO countries. Attention: In case of withdrawal, penalty fees are incurred, which we pass on.

Do I have access to backups?

Backups are created twice a day. However, access to the backup is only possible with a Private Cloud (booking of your own server instance). Each account can regularly use the export options and if very important data has been deleted by a user by mistake, we can restore an earlier state from the backups on request. » More information on security & operation

Will I be informed about further development (included in the subscription)?

In the app, always click on the bell in the top right corner when it turns red! In addition, we send an overview of the latest updates to the account holder 4 times a year.

Can I manage two companies within one account?

If the companies are legally separate or if you need a separate invoice number range and separate reports, it is recommended to create one account per company. If persons are registered with the same e-mail address, they can simply switch between the accounts at the top right (globe symbol) .

Where can I access my subscription invoices?

All invoices are available for download in the settings under 'Subscription'. If you also provide an e-mail address for the invoice address, MOCO will automatically send the invoice to this e-mail address as well.

Article from April 20, 2024

Forecast Expenditures Part 1: One-time General Expenditures.

Manage liquidity planning with planned expenditures, incorporate planned amounts into annual budgets, and allocate incoming expenditures. The new section goes online in three easy-to-digest parts – seamlessly integrating into existing structures.

Overview

Part 1 One-time General Expenditures
Part 2 Recurring General Expenditures
Part 3 Planned Expenditures from Projects

Activate Planned Expenditures

The new section for expenditure forecasting can be activated as needed in the settings (Settings > Expenditures > Planned). Each user can decide if and when to use this section additionally. Existing workflows remain unaffected.

Ausgaben-Forecast in MOCO aktivieren

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Record One-time General Expenditures

General planned expenditures are typically orders or expenditure pools that should be planned as company expenses – e.g., for marketing, workations, etc.

Forecast Ausgaben für Liquiditätsplanung

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Plan
After activation (see above), you will find the new section under Expenditures > Planned. Record planned expenditures using the green button (1) or the "+" at the top right. Each recorded planned expenditure builds up the visualization further. Information entered in the "Additional Info" field is displayed directly in the list via the speech bubble icon.

Assign Receipts

From the planned expenditure, recorded expenditures can be assigned via the list action (2). In the list or on the detail page of the planned expenditure, MOCO indicates if there is still a planned remaining amount (3).

Complete

Once all expenditures are assigned, their purpose is fulfilled, and you complete the planned expenditure (4).

Completed planned expenditures can be accessed later if needed via the filter. The filter can be accessed like in other areas at the top right via the filter icon or with the shortcut "F".

Workflow in Digital Invoice Entry

Using the Smart Filter "Unassigned" (1) , you can quickly filter all expenditures that have not yet been assigned. Receipts or recorded expenditures can now be assigned to a project OR a planned expenditure. Instead of the project symbol, a general link symbol is displayed (2).
For individual orders, amounts and any information can be reconciled (3). For pools like workations, all expenditures can be assigned gradually.

Ausgaben Bestellungen zuweisen

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If a planned expenditure is assigned with a budget, the same budget is automatically set for the expenditure (if none is set yet).

With restricted access rights to expenditures, a person can only assign planned expenditures where they are listed as the responsible person.

Consideration in the Financial Overview

The planned expenditure or its remaining amount is considered with the set reference date in the report (Reports > Finances > Overview Beta). All planned expenditures are also broken down in the list below.

Planned expenditures with a date in the past "accumulate" until you complete them.
More info on the Invoice/Expenditure Overview

Consideration in Liquidity Planning

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Under "Cashflow" (Reports > Finances > Cashflow), the planned expenditures or their remaining amount plus VAT and the payment target of the set supplier are considered.
More info on Liquidity Planning

Consideration in Annual Budgets

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If a budget is chosen for the planned expenditure, MOCO considers the position or the remaining amount in the annual budgets.
More info on Annual Budgets for Expenditures